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Each clubs officer i.e. club president, club vice-president, secretary, and treasurer is elected by the club membership as per their clubs bylaws or tradition usually
for a term of one year.
Each member is entitled to attend their (AZM). The quorum at the AZM is 5% of the membership of that zone.
The election of the Zone Director (ZD) and the Deputy Zone Director (DZD) takes place on alternate years.
The term for each of these positions is for two years. In addition, the timing of the elections for those positions is
staggered so that only half the positions are up for election in any given year.
The election schedule for the Zone Director by zone is: Zones A,C, E, G, I, K and M shall be in even numbered calendar
years and the remaining zones (B, D,F, H, J and L) shall be in odd numbered calendar years.
The election schedule of the Deputy Zone Director by zone is: Zones A, C, E, G, I, K and M shall be in
odd numbered calendar years and the remaining zones (B, D, F, H, J and L) shall be in even numbered calendar years.
The election of the Assistant Zone Directors is held annually.
The names of those who volunteer to serve on the various MAAC Committees is put forward to the AGM from the AZM.
Notice of intent to run for ZD or DZD
Persons willing to be nominated for the position of Zone Director or Deputy Zone Director
shall declare such intentions at least 30 days prior to the annual zone meeting. This intention
shall be forward to the current Zone Director and M.A.A.C. head office for inclusion in the
annual zone meeting agenda.
Nomination for Zone Director Form
Nomination for Deputy Zone Director Form
The MAAC Board of Directors (BoD) at large is comprised of the elected Zone Directors. The BoD elects an Executive
Committee (EC) by a majority vote of the board of directors from among their numbers. The EC consists of a President,
Vice-President, two board members and a Secretary/Treasurer. Officers need not be directors, or members other than the
President or Vice-President. The Secretary/Treasurer is a staff member from the MAAC office.
The election of the MAAC President is for a two year term beginning in 2011. The election of the remainder of the EC positions is for one year.
The president is the chairman of the board of directors.
4.1 - Term
The one year term of the Chairman, Committee Members, and Committee Advisors runs from
the end of a MAAC Annual General Meeting to the end of the next AGM.
4.2 - Committee structure
One chairman, a maximum, of two members per zone plus and an unrestricted number of advisors.
The advisors do not have a vote on the committee.
4.3 - Selecting the Committee
In order for an individual to continue as a chairman, they must be nominated at their
respective Zone Meeting each fall. There is no limit to the number of persons who can be nominated to
a particular chairmanship. The MAAC BOD reviews the credentials of the nominees, their references
and the input of the committee to decide on the best candidate. If not selected however, they cannot “
drop down" to a position on the committee.
A vote will be held at the zone annual meeting when more than two individuals are nominated as
committee members. Those not voted into the two zone positions may be eligible to be an advisor,
if approved by that committee as a whole. The position of advisor is not automatic.
There is one exception to the committee structure and selection. The Insurance Committee is an
Advisory Group. All appointments to the group are board approved, usually on the recommendation
from the chair of the group. The group must also include one member from the board of directors.
The term on the group in unlimited.
4.4 - Committee Recommendations
It was standard practice to put the Committee’s recommendations into the body of the Chairman’s
Annual Committee Report. This procedure is currently under review for the 2011 AZMs.
The Chairman is to bring their committee recommendations in writing, to their respective Zone Meeting.
The recommendations will be incorporated into the zone minutes. The thinking is that it may be preferable
to circulate recommendations to all committees to also solicit their input. i.e. a safety committee
recommendation may negatively impact on the free flight group.
The MAAC Chair of Chairmen will immediately forward the recommendations to the Board of Directors
once the review is done.