| Date: | October 26, 2024 |
|---|---|
| Time: | 12:00 pm (meeting room open at 11:00 am) |
| Location: | Canadian Warplane Heritage Museum, Airport Road, Mount Hope, ON |
| Details: | Annual Zone Meeting advance Notice! MAAC Zone E Middle Ontario Saturday, October 26, 2024 at 12:00 pm (meeting room open at 11:00 am) Location: Canadian Warplane Heritage Museum, Airport Road, Mount Hope, ON GPS: LAT 43.159309°, LON -79.926574° Directions: Follow Airport signs to: 9280 Airport Rd, Hamilton, L0R 1W0 The Annual Zone Meeting (AZM) deals with the business of the zone. These meetings are where you elect your representative to the Board of Directors, as well electing or appointing the rest of your zone volunteer executive members and committee volunteers where applicable, and any other zone business that might arise. There are different protocols for each. Business of the MAAC Zone E For 2024 Proxy forms: Included with your Notice of Meeting (to be sent twenty-one (21) days in advance of the AZM) will be an online proxy form. If you are not attending the AZM, you can use this online form to assign your vote to another member who can vote on your behalf. New this year, you will have the option of telling your proxy holder to vote for, against or abstain (as in our old closed proxies), or to use their discretion (like the old open proxies) on each matter, all on the same form. Pursuant to the new bylaws and the Canada Not-for-profit Corporations Act (our governing legislation), we will only be accepting this new form. However, with the flexibility of directing your proxy holder how to vote on each agenda item - including the option to have them use their own discretion - this new form is fully equal to the old open/closed proxy forms. Resolutions & Recommendations . Members are entitled to submit resolutions and recommendations to be considered by the zone and if passed by a majority vote at the AZM form part of the agenda at the Annual General Meeting. See Submissions section for details. Standing Committees, Zone members are encouraged to join standing committees to help guide the many disciplines and interest areas of MAAC. Two members from the zone may be nominated for each standing committee. A listing of standing committees can be found in the opening pages of Model Aviation Canada, MAAC’s member magazine. Awards and Leader Member , Nominations for awards other than Leader Member may be submitted to head office at any time, subsequently forwarded to the Awards Committee for a recommendation to the board and do not need to be approved at an AZM. Nominations for Leader Member are considered at AZM’s and if approved by majority vote forwarded to head office and subsequently forwarded to the Awards Committee for a recommendation to the board. Submissions Any and all submissions including Zone Director nominations, that require approval at the AZM, by majority vote, must be received by the Zone Director by Monday, September 16, 2024, forty (40) days in advance of the AZM. Requirements for deadlines for submissions were made the same and set at forty days in 2021. In addition, all nominations for awards and Zone Director need to be copied to head office. Zone Director zd-e@maac.ca MAAC Head Office office@maac.ca MAAC by-laws and the Canada Corporations Not-for-profit Act require that members have the opportunity, to vote on the business of the zone by in person vote or online proxy. The meeting notice sent to all zone members, twenty-one (21) days in advance of the meeting date, includes, in the agenda, the business that will be considered and voted on at the meeting. Members that are not able to attend in person are encouraged to vote by open or closed proxy on the agenda items. Submissions requirements, for business of the zone, is forty days(40) in advance so that the zone director can prepare the notice of meeting, accompanying agenda and online proxy format for circulation twenty-one (21) days in advance of the meeting. This is to ensure every zone member has the opportunity to consider and vote on the business of the zone. Zone Director nominations are not accepted at the AZM and must be submitted to the zone director and head office by Monday, September 16, 2024, forty (40) days in advance, nomination forms can be found here: https://www.maac.ca/en/documents.php?cat=28 Resolutions and recommendations will no longer be accepted at the meeting and must be submitted to the zone director by Monday, September 16, 2024, forty (40) days in advance. Templates can be found here: https://secure.maac.ca/get_document.php?document_id=312 Leader Member nominations are not accepted at the meeting and must be submitted to the zone director and head office by Monday, September 16, 2024, forty (40) days in advance, forms can be found here: https://www.maac.ca/en/documents.php For Any other Awards, they may be submitted to head office at any time. They are forwarded to the Awards Committee for a recommendation to the board. Awards are usually presented at or after the AGM. Nomination forms can be found in the Awards section here: https://www.maac.ca/en/documents.php Please Note: This Is An In Person Meeting! Regards Carl Cimprich MAAC Zone Director Zone E zd-e@maac.ca |
