| Date: | October 27, 2024 |
|---|---|
| Time: | 3:00 pm |
| Location: | online |
| Details: | Date: october 27, 2024 Time: 3:00 pm....might change Location: online Hello members. I had originally planned on hosting this at a club this year ...but i had not received permission in time for the 40 day cutoff. ...so due to Sept and October being my busiest months with my full time job this meeting will have to be online this year. This is actually a easy way for more members to attend . It will more than likely be hosted with Microsoft teams and anyone with a phone,tablet or computer will be able to attend ...should be just about everyone now days. The exact details of that will follow in the next week or two. Advanced Notice of Annual Zone Meeting MAAC Zone A october 27 at 3:00 pm ... the exact time might change The Annual Zone Meeting (AZM) has generally been hosted in central Alberta and It deals with the business of the zone that includes the election of Zone Director, Resolutions and Recommendations from zone members, nominations for awards and Leader members, appointment of zone members to standing committees and any other zone business that might arise. There are different protocols for each Business of the MAAC Zone A For 2024 ZD election I have received a nomination for me to continue as ZD and i have accepted said nomination and will happy to do so pending vote and challenge of position. Proxy forms: Included with your Notice of Meeting (sent twenty-one (21) days in advance of the AZM) will be an online proxy form link. If you are not attending the AZM, you can use this online form to assign your vote to another member who can vote on your behalf. New this year, you will have the option of telling your proxy holder to vote for, against or abstain (as in our old closed proxies), or to use their discretion (like the old open proxies) on each matter, all on the same form. Pursuant to the new bylaws and the Canada Not-for-profit Corporations Act (our governing legislation), we will only be accepting this new form. However, with the flexibility of directing your proxy holder how to vote on each agenda item - including the option to have them use their own discretion - this new form is fully equal to the old open/closed proxy forms. Resolutions & Recommendations . Members are entitled to submit resolutions and recommendations to be considered by the zone and if passed by a majority vote at the AZM form part of the agenda at the Annual General Meeting. See Submissions section for details. Standing Committees , Zone members are encouraged to join standing committees to help guide the many disciplines and interest areas of MAAC. Two members from the zone may be nominated for each standing committee. A listing of standing committees can be found in the opening pages of Model Aviation Canada, MAAC’s member magazine. Awards and Leader Member , Nominations for awards other than Leader Member may be submitted to head office at any time, subsequently forwarded to the Awards Committee for a recommendation to the board and do not need to be approved at an AZM. Nominations for Leader Member are considered at AZM’s and if approved by majority vote forwarded to head office and subsequently forwarded to the Awards Committee for a recommendation to the board. Submissions All submissions that require approval at the AZM, by majority vote, must be received by the Zone Director by September 18, 2024, forty (40) days in advance of the AZM. Requirements for deadlines for submissions were made the same and set at forty days in 2021. In addition, all nominations for awards and Deputy Zone Director, need to be sent to the Zone Director, as well as, sent to MAAC head office. Zone Director zd-a@maac.ca MAAC Head Office office@maac.ca MAAC by-laws and the Canada Corporations Not-for-profit Act require that members have the opportunity, to vote on the business of the zone by in person vote or online proxy. (It will be online only this year) The meeting notice sent to all zone members, twenty-one (21) days in advance of the meeting date, includes, in the agenda, the business that will be considered and voted on at the meeting. Members that are not able to attend in person are encouraged to vote by open or closed proxy on the agenda items. Submissions requirements, for business of the zone, is forty days(40) in advance so that the zone director can prepare the notice of meeting, accompanying agenda and online proxy format for circulation twenty-one (21) days in advance of the meeting. This is to ensure every zone member has the opportunity to consider and vote on the business of the zone. Zone Director nominations are not accepted at the AZM and must be submitted to the zone director and head office by September 18, 2024, forty (40) days in advance, nomination forms can be found here: https://www.maac.ca/en/documents.php?cat=28 Resolutions and recommendations will no longer be accepted at the meeting and must be submitted to the zone director by September 18, 2024, forty (40) days in advance. Templates can be found here: https://secure.maac.ca/get_document.php?document_id=312 Leader Member nomination are not accepted at the meeting and must be submitted to the zone director and head office by September 18, 2024, forty (40) days in advance, forms can be found here: https://www.maac.ca/en/documents.php For Any other Awards, they may be submitted to head office at any time. They are forwarded to the Awards Committee for a recommendation to the board. Awards are usually presented at or after the AGM. Nomination forms can be found in the Awards section here: https://www.maac.ca/en/documents.php With that being said if time allows after the meeting is over i will offer approx 1/2hr of general questions and chit chat ..to help make this seem a little more like a in person meeting. Please Note :This Is a online meeting Cheers John Horner MAAC Zone Director Zone a zd-a@maac.ca |
